Using Box Collections

WRITER'S NOTE

Beta: Use this copy to compile edits based on Beta.
GA: For GA, paste this article over the Beta article and move the resultant article to Community > Stay Organized > Organizing and Tracking Content.

Box Collections enables you to create and name private collections in your Box account, where you can organize files and folders that you own or share. Although the content may be shared, your collections are un-shared and are visible only to you.

Using Box Collections you can

• intuitively organize your Box content into logical groupings of your choice,
• name these groupings to provide clear and meaningful context, and
• quickly find the content you need right now.

To create a collection:

1. In the All Files window, highlight the files and folders you want to group together.
2. Right-click the highlighted items and select Collections.
3. Select Create Collection. Box displays the Create a Collection dialog window.
4. Under Name, type the title of the new collection.
5. At the bottom of the dialog window click Create collection. Box displays the collection's name in the left side-bar below My Collections.

Note

• After you add files and folders to a collection, the name of the collection appears next to the names of these files and folders throughout your Box account.
• Your Favorites category is now a collection.

Box lists all your collections, along with your favorites, in the left sidebar, below My Collections.

Box enables you to expand or collapse a collection, and remembers which collection you most recently expanded. The next time you log into Box, Box expands that collection, enabling you to pin a collection open for repeated quick access.

If you have items in Favorites, Box expands your list of favorites by default.

To view a collection: In the left sidebar, click the name of a collection. In the preview window, Box displays the names of the folders and files in the collection.

To add new items to a collection:

1. In your All Files window, highlight the items you want to add.
2. Drag-and-drop the items from your All Files window into the collection listed under My Collections in the left sidebar.

To rename or hide or delete a collection:

1. In the left sidebar, click My Collections. Box displays the names of your collections.
2. Next to the name of a collection, click the ellipsis, "...", and select either Rename, or Hide, or Delete.

(How do we restore a hidden file to visibility; via the ellipsis (...) adjacent to its name under Hidden Collections?)

To view a hidden collection:

1. In the left sidebar, click My Collections.
2. In the bottom of the My Collections window, next to Hidden Collections click the down arrow and select the name of the hidden collection you want to view.